Thursday, December 22, 2011

Syncing Your Bookmarks with Xmarks

As teachers, we all have websites that we visit often such as Power Teacher, school websites, Google Docs, Facebook, etc. Rather than typing in the web address each time, we "bookmark" these sites on our computer. There are two types of bookmarks. There are those saved in the Bookmarks folder, and then there are others saved on the Bookmarks Toolbar. This toolbar is usually located right below the web address bar in your web browser. Click here to learn more about this toolbar in Firefox, including how to add websites.

At Oak Middle School, we recently began using a Google Spreadsheet for signing out laptop carts. This online document is frequently visited by teachers and is a good example of something that should be bookmarked so you don't need to scroll through all of Ann's OMS Expresses trying to find the link she gave us weeks ago!

My Firefox Bookmark Toolbar (click on it to see a larger image)

The one drawback to saving bookmarks on your computer is that most people these days do not use the same web browser (such as Firefox, Google Chrome, Internet Explorer, or Safari) on the same computer every day. Most of us use multiple computers and sometimes multiple web browsers, depending on which one is working better that day. This is where Xmarks comes to the rescue! Xmarks is a service that backs up and syncs your online bookmarks. Due to this service, you will never be without your bookmarks again.

How does it work?

Xmarks is an "add on" or "extension" for your web browsers. (Different browsers give it different names.) It is compatible with all browsers and all types of computers. Go to and click on "download". Choose the web browser that you use and click to install. This is being installed online in your web browser. It is NOT being installed on your hard drive.

It will prompt you to create a new account, and you will need to create a username and password. Once this is done, you can "sync" all of the bookmarks on your computer. Xmarks will back up these bookmarks on its servers so if your laptop dies tomorrow, you can at rest knowing your bookmarks are not gone.

The real advantage to using Xmarks comes when you use it on multiple browsers and/or computers. Repeat the same steps above to set up Xmarks on all of your web browsers on all of your computers. When you do this though, you will log in to the same account using the same username and password. It will sync with the other computer and your bookmarks will quickly become available.

When I had to get a new school laptop a few months ago, the very first thing I did was install Dropbox onto my computer. The second thing I did was install Xmarks on both Firefox and Google Chrome. I also have a PC in my classroom as well as at home...both have Xmarks set up. So now, when I bookmark a really cool science site that I see on my computer at home, I know I will be able to access it when I get to school.

If you would like to try Xmarks, but are not sure how to set it up on your computer, come see one of us. We will get  it up and running for you.

Other Features

While I primarily use Xmarks to sync my bookmarks, it does offer a few other cool features:
  1. You gain online access to all of your bookmarks. Even if you are on a computer in a library in Germany, you can log in to your account and see them all.
  2. You can opt to sync all of your bookmarks or just some of them. You may not want some of your personal bookmarks to be on your school laptop or you may want to "leave school at school". Either way, this is easily done.
  3. You can "share" bookmark folders which basically makes them publicly viewable by anyone. This could be an interesting way to share online resources with students.
  4. There is also the option to sync passwords on different sites though I have not explored this option.

What's Next?

In my next blog post, I will share ways of taking online bookmarks to the next level by using "social bookmarking" websites such as Diigo or Delicious.

Tuesday, December 13, 2011

Scan a document on our copiers!

Need to create a PDF of a document you have?  Looking to save a digital copy of some paper?  You can do this on our new copiers (in the main office, the copy room, or room 404) - all you need is a flash drive!

Here's how to do it:

First off, place your document on the copier, as if you were making copies.

Next, select "scan" on the top menu.

 Select the middle button on the menu that pops up - it says "File / USB."

 Next, make sure you have a USB flash drive.  You'll be storing any PDFs or images you create on it.  When facing the copier, the USB connector is on the right side, near the top front corner.  Just insert the flash into the slot.

 A message should now come up, saying "Found USB Device."  On the next menu, select the USB Media option.

On this same menu, you can select to save it as a picture (TIFF) or PDF file.

Click File Name to change the name of the file.

The last column, Multi / Single has a very specific function:
[MULTI]—Press this button to store your scan as a multiple page file. When you scan several pages, the
equipment stores all the pages as a single file.
[SINGLE]—Press this button to store your scan as a single file for each page. When you scan several pages, the equipment stores each page as a separate file.

Once you're set with the options, click OK.

This brings you back to the main menu.  Click "scan" and you're all set!

If this menu comes up, you can put a new sheet on the scanner and then hit continue, or select "Job Finish" when the last page is done.

That's it -- remove your flash drive, and you can now store your PDFs / images wherever you need them!

For additional documentation, go here: 


Derek & Jeremy